Boxium
IT Call
Worker checking archived boxes in a well-lit storage facility

Your files must exist for 10 years. Where they sit shouldn’t be your problem.

Boxium picks up your boxes, stores them securely in Ticino, and returns them when you need them. You handle clients. We handle the boxes.

Book Your First Pickup
078 600 33 94 ruzicic@gmail.com

Regulated SMBs in Ticino: accounting, medical, legal, engineering Pickup, storage, and retrieval. From CHF 250/month. Every box tracked and documented — audit-ready from day one

Every handover documented

We both sign at pickup and return. Every box gets a tracking number — like a parcel, but for your compliance records.

No unauthorised entry

Restricted-access facility in Ticino. Every entry logged with timestamp and identity.

Deadlines won’t slip past you

We track your 10- and 20-year retention deadlines. When a box expires, we notify you. Nothing destroyed without your written confirmation.

Ticino only, data stays in Switzerland

No cross-border transfers. Swiss data protection. A local contact who answers the phone.

The problem

Your office is shrinking.

Boxes in the hallway. Boxes behind the door. Boxes under desks. Every year you add more, and the space you’re paying premium rent for slowly disappears under paper nobody opens.

CHF 350

/m²/year

in rent to store documents nobody opens

20 boxes take up 4 m² of floor space.

But wasted space is the small problem.

CHF 10,000

maximum fine per missing document

plus professional sanctions for fiduciari

If an audit comes, you need every document. Now.

Cantonal authorities don’t wait while you search. A missing record during a GebüV or tax audit can trigger fines and professional sanctions. The 10-year retention clock is always ticking.

The difference

Before and after Boxium

Without Boxium

  • × Boxes stacked in hallways and closets
  • × No inventory: “it’s somewhere around here...”
  • × Expired documents still in the office because nobody’s sure what can go
  • × Audit comes: panic

With Boxium

  • Office space freed up for people and work
  • Every box traceable: you know where it is and can prove it
  • Retention deadlines tracked, certified destruction when you confirm
  • Audit comes: check the inventory and find everything

Process

How it works

Request pickup

Call or email. We schedule pickup within 3 business days during office hours. That same day, your office gets its space back.

Inventory and storage

Every box is labelled (QR/barcode), photographed for condition, and registered in the system. Typically within 24–48 hours. From that point you know exactly where every box is.

Retrieval on request

Request a box and we prepare it within 5 business days. Express retrieval available by next business day. You don’t go anywhere.

End-of-retention destruction

When retention ends and you confirm in writing, certified destruction with certificate issued. Your liability is documented.

Services

What the service includes

Every service has clear scope, defined timelines, and no hidden fees.

Archive Storage

Unit
CHF / box / month (standard archive box)
SLA
Registration within 2 business days (typically 24–48h); retrieval ready within 5 business days
Exclusions
  • × No document-level access
  • × No same-day retrieval
  • × No hazardous materials

Pickup (Ticino)

Unit
CHF / pickup + CHF / box (handled)
SLA
Pickup within 3 business days from request
Exclusions
  • × No international transport
  • × No weekend/holiday pickup

Retrieval

Unit
CHF / request / box (return of boxes)
SLA
Standard retrieval ready within 5 business days
Exclusions
  • × No partial-box retrieval
  • × No weekend/holiday handover

Optional add-ons

Express Retrieval

Unit:
CHF / request / box
SLA:
Next business day (requests before 12:00)
Note:
Not available on public holidays

Scan + OCR

Unit:
CHF / page
SLA:
Start within 5 business days (timeline shared before beginning, depends on queue/volume)
Note:
OCR not guaranteed for handwriting or poor copies

Portal Access

Unit:
CHF / month / workspace
SLA:
Files available within 1 business day after scan
Note:
No “certified copy” status; no integrations

Certified Destruction

Unit:
CHF / box
SLA:
Scheduled within 10 business days; certificate within 7 days
Note:
Requires written confirmation that retention ended

Pricing

From CHF 250 per month, everything included in the pilot

Final quotes depend on volume and access frequency, but stay within these ranges.

Storage

Archive Storage

CHF 12–25 / box / month

Moves

Pickup

CHF 40–90 / pickup + CHF 2–5 / box

Retrieval (Standard)

CHF 8–20 / request / box

Add-ons

Express Retrieval

CHF 25–60 / request / box

Scan + OCR

CHF 0.15–0.45 / page

Portal Access

CHF 30–150 / month / workspace

Certified Destruction

CHF 35–55 / box

Minimum monthly invoice

CHF 250 / month (storage + service access)

Get started

60-day pilot

A paid pilot to see the service working on your archive. No lock-in, no auto-renewal.

CHF 250

/ month for 60 days

What’s included:

  • Up to 20 boxes stored
  • 1 pickup included
  • 2 standard retrieval requests
  • Add-ons at list prices

The pilot ends automatically on day 60. To continue, you sign a standard agreement before expiry. No surprises.

Alternatives

How does Boxium compare?

A factual comparison of common approaches to document archiving.

Scheduled pickup at your office

Boxium
Self-storage unit
In-office archive
DIY
Courier + shelves
Partial

Box-level inventory with QR/barcode labels

Boxium
Self-storage unit
In-office archive
DIY
Courier + shelves

Signed handover at every pickup and return

Boxium
Self-storage unit
In-office archive
Courier + shelves
Partial

Every storage entry logged with timestamp and identity

Boxium
Self-storage unit
In-office archive
DIY
Courier + shelves

Certified destruction with certificate

Boxium
Self-storage unit
In-office archive
Courier + shelves

Scan + OCR add-on available

Boxium
Self-storage unit
In-office archive
Courier + shelves

Predictable monthly pricing

Boxium
Self-storage unit
Varies
In-office archive
Varies
Courier + shelves
Varies

Box ready within 5 business days (express: next day)

Boxium
Self-storage unit
DIY
In-office archive
DIY
Courier + shelves
Varies

Based on standard service offerings. Self-storage refers to generic storage lockers without document management services.

Compliance

Compliance, in plain English

We operate with an audit mindset. Here’s what that means in practice:

  • At pickup you sign, we sign. At return, the same.
  • Every box has a unique ID. We know where it is at all times.
  • Who enters the storage area, when and why — all logged.
  • When a box is destroyed, you receive a certificate. We never destroy without your written confirmation.

You decide what to keep and for how long. We execute and give you the paperwork to prove it.

See the full overview: retention periods by sector, GebüV and FADP/DSG
Clean, organized storage facility with orderly shelving

Service area

Ticino, Switzerland
Local handling, Swiss data protection, no cross-border complexity.

Questions

Frequently asked questions

Do you provide document-level search?

Not by default. We manage boxes. Document-level search requires scanning and basic indexing.

Can you retrieve a document from inside a box?

No. Retrieval is per box only. This reduces handling risk and keeps the process efficient.

Do you do same-day retrieval?

No. Standard retrieval takes up to 5 business days. Express retrieval (next business day) is available as an add-on for requests placed before 12:00.

Do you pick up outside Ticino?

Not currently. Our service area is Ticino only.

Can you destroy records automatically when retention ends?

Only when you confirm in writing that retention ended and destruction is permitted. We never destroy without explicit authorization.

What box sizes do you accept?

Standard archive boxes (roughly 40×33×26 cm). Non-standard containers may require custom quoting.

Is my data encrypted or secured?

Physical access is controlled and logged. For scanned documents, files are stored securely and access is restricted to authorized users.

What happens after the 60-day pilot?

The pilot ends automatically. To continue, you sign a standard service agreement before the pilot expires. No auto-renewal, no surprises.

How long must I keep records?

It depends on the document type. General accounting records: 10 years (Art. 958f CO). Medical records: up to 20 years. VAT documents for immovable property: 20 years. AML/KYC records: 10 years from end of business relationship. We help you organize boxes by retention category.

How much does keeping boxes in the office really cost?

One square meter of office space in Lugano costs roughly CHF 250–350 per year. 20 boxes take up about 4 m², so you’re spending CHF 1,000–1,400 per year in rent alone for documents almost nobody accesses.

Does Boxium guarantee compliance?

No. The responsibility for deciding what to keep and for how long remains yours. Boxium provides the operational controls (chain-of-custody, access logging, retention handling) that support your compliance posture.

Get started

20 boxes, 60 days, CHF 250/month. No lock-in after the pilot.

078 600 33 94
ruzicic@gmail.com
Call now Email us

If you email us, include:

  • Address for pickup
  • Estimated number of boxes
  • Retrieval frequency: rare / occasional / frequent

What happens next:
We reply with a proposed pickup window and a per-unit quote based on our published pricing.